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Program Administrative Assistant

POSITION:             Program Administrative Assistant

LOCATION:            Camp H.R. Erdman Branch
           
SALARY RANGE:     $9.50 – $11.00 hourly
   
STATUS:                Full time/non-exempt


GENERAL FUNCTION:   
Position provides clerical and administrative support to branch Program Directors.  Position reports directly to the School Groups & Retreat/Team Development Program Directors.

Essential Duties:
•    Provides clerical support to the branch program directors.
•    Responsible for learning and applying all aspects of Registration and Booking process
•    Follow operational procedures for Family & Resident Camp; School & Retreat Programs
•    Maintain correspondence with members and guests in a professional and timely manner
•    Answer incoming camp phone calls and inquiries and direct calls appropriately
•    Checks online registrations daily and complete follow up
•    Check voice mail, inquiries and emails daily and respond within 24 hours
•    Updates the camp website as needed
•    Provide assistance to on site guest
•    Acts as a team player and communicates with all departments

QUALIFICATIONS:   

Skills/Knowledge:

•    Computer literate, proficient in Word, Excel, Publisher, and Google Applications (Mail, Drive, Docs, Sheets, and Forms)
•    Strong interpersonal skills, well organized, and multi-tasked oriented
•    Able to work with others to achieve desired results
•    Must be able to respond to emergency situations
•    Exemplifies the YMCA mission of spirit, mind and body and the four pillars of character development: honesty, caring, responsibility and respect

Education/Training:
•    High school diploma or equivalent
•    College level degree preferred
•    Valid driver’s license, clean traffic abstract, car insurance and use of personal vehicle
•    TB test required
•    Willing and able to be CPR/First aid trained

Experience:
•    1 year min. office clerical or administrative experience preferred
•    Payroll background helpful
•    Supervision experience preferred

Apply to:    jobs@ymcahonolulu.org



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